Ontario 101: Ace Police Checks!

Navigating the process of obtaining a police check in Ontario can seem daunting, but it doesn't have to be. Whether you need a background review for employment, volunteering, or any other purpose, understanding the essentials of police checks in Ontario is crucial. This article will guide you through the process and help you ensure a successful background review.

Understanding Police Checks in Ontario

Before diving into the process, it’s important to understand the different types of police checks available in Ontario:

1. Criminal Record Check (CRC): This is the most basic form of police check. It discloses criminal convictions for which a pardon has not been granted.

2. Criminal Record and Judicial Matters Check (CRJMC): This check includes everything in the CRC plus outstanding entries such as charges and warrants, judicial orders, peace bonds, probation, and prohibition orders.

3. Vulnerable Sector Check (VSC): This is the most in-depth check and is typically required for positions of trust or authority over children or vulnerable adults. It includes everything in the CRJMC and any relevant findings of guilt under the Youth Criminal Justice Act or sexual offenses for which the individual has received a record suspension.

Step-by-Step Guide to Police Checks in Ontario

Step 1: Determine the Type of Check Needed

Your employer or organization will often specify the type of police check required. Ensure you understand which type you need, as this affects the application process and the information reported.

Step 2: Prepare the Necessary Documentation

You will need government-issued identification, such as a driver's license, passport, or provincial ID card, to verify your identity. Make sure your ID is current and includes your photo and signature.

Step 3: Choose Your Application Method

There are three main ways to apply for a police check in Ontario:

• Online: Many police services offer online applications, making the process quick and convenient. However, you may still need to visit a local police station to verify your identity.
• In-person: You can apply at a local police station or an accredited third-party organization. This method may be necessary if you require fingerprinting for a VSC.
• Mail: Some services allow you to mail in your application. While this option is less common, it can be beneficial if you cannot apply online or visit in person.

Step 4: Complete the Application Form

Fill out the application form with accurate and detailed information. Incomplete or incorrect forms can delay the process.

Step 5: Submit Your Application and Fee

Submit your application along with the required fee. Fees vary by police services and check type. It’s essential to know the costs upfront to avoid any surprises.

Step 6: Await the Results

Processing times can range from a few days to several weeks, depending on the police service and the type of check required. Plan accordingly, especially if you have tight deadlines for employment or volunteering.

Step 7: Review and Understand Your Results

Once you receive your results, review them carefully. If there are any inaccuracies, contact the police service immediately to address them.

Step 8: Provide Your Results to the Requesting Party

Deliver the police check results to your employer or the organization that requested them. Keep a copy for your records.

Tips for a Successful Police Check

• Apply Early: Begin the process well before you need the results to account for potential delays.
• Keep Your ID Updated: Ensure your identification documents are current to avoid any issues with your application.
• Know Your Rights: You have the right to privacy and to understand what information is being disclosed in your police check.
• Maintain Transparency: If you have a criminal record, be upfront with your employer. Many organizations have policies for hiring individuals with past convictions, depending on the nature and relevance of the position.

Understanding and preparing for Ontario's police check process can save you time and help you present yourself confidently to potential employers and organizations. By following these steps and tips, you can ace your police checks with ease and secure your next opportunity without unnecessary stress.